It may seem daunting to plan your board meetings, but investing some time ahead will result in a more efficient and efficient meeting. Using a board management system or a portal for board meetings will make planning for meetings and organizing the materials required for it much easier and will save you a lot of time in the long run.
This will ensure that every person who comes to your board meeting be as productive and well-prepared as they can. This is especially important for directors who are brand new or observers who may not be familiar with the organization’s board and committee structure.
Reviewing the minutes from the previous board meeting is an first step. Examine what was discussed and what needs to be discussed. Also, determine what you’ll need to do to create an agenda for the coming meeting. This helps you narrow on the goals of this meeting and helps you prepare an agenda that can help you achieve those goals.
Sending out invitations to a board meeting and verifying RSVPs is a good idea. This will ensure that everyone is in attendance as well as remote participants.
The next step is of reviewing any reports or other documents that committee chairs, the executive team and other stakeholders have prepared ahead of time. This will reduce the amount of work for board secretaries and ensure that all the needed materials are in the board meeting packet.
